POWERDOCS is nothing more than a folder I created under the Documents folder which contains all of my current files except for pictures and music.
Why the need to setup another folder? Simply because of the tendency of some software to add new folders under your Documents folder. Below is the current view of what is inside the Documents folder of my Macbook.
If you are like me, there are simply too many folders inside the Documents folder that it is oftentimes difficult to find exactly what I need, especially under stressful situations. With too many folders, it is also difficult to choose the proper container for a newly created or received file.
The POWERDOCS concept really is very simple. You just put all the folders and files that you will probably use within the year inside your POWERDOCS folder. Here is a view of what's inside my POWERDOCS.
Every time I download a file or receive a file thru email, I always ask myself the question, "will I use this again within the year or so?" If the answer is yes, the file then goes into one of the folders in my POWERDOCS. Otherwise, it goes into one of the folders under Documents or even archived straight into my 100 gig Firelite external backup drive.
I never make separate folders according to file type (e.g. PowerPoint, Word, Excel, etc.). I also need not worry anymore if a file was created in Mac OS X or Windows XP, they all go inside POWERDOCS. I just let PARALLELS worry about that for me. I file according to current projects. Here is how to make your own POWERDOCS folder:
- Click on Finder
- Then click Documents.
- Right Click inside the column where all your Documents files reside, choose new folder.
- Name that folder POWERDOCS
- Populate POWERDOCS folder by clicking and dragging your commonly used folders and files.
- Finally, click and drag your newly created POWERDOCS folder to the left Finder column.
If you want, you can even assign a custom trigger to automatically open your POWERDOCS folder. In my case, pressing CTRL-ALT-P automatically opens the folder. You need QUICKSILVER to be able to do this. You can learn about Quicksilver from Lifehacker.
The use of POWERDOCS is actually a best practice recommended by Michael Linenberger in his book "Seize the Work Day: Using the Tablet PC to Take Total Control of Your Work and Meeting Day."
I have used as many filing systems as the number of years that I have been using a computer. Please believe me when I say that this POWERDOCS system really works. This filing system together with my Professional Desktop has done wonders to my productivity over the years.